Privacy Policy
Privacy Policy for Utica Royalties
Effective Date: April 2, 2026
At Utica Royalties, we are committed to protecting the privacy of our students, parents, volunteers, and supporters. This Privacy Policy outlines how we collect, use, and safeguard your information when you interact with our website (
1. Information We Collect
We collect personal information necessary to provide our educational and community services safely and effectively.
-
For Parents and Guardians: When signing up a student (K-12) for our programs—including literacy help, dance, computer classes, or summer activities—we collect names, contact details, emergency contact information, and relevant student details (such as grade level and health/allergy alerts for lunch services).
-
For Volunteers: We collect names, contact information, background check authorizations, and skills/interests to coordinate community support.
-
General Correspondence: We collect information you provide when contacting us via email, phone, or our website contact form.
2. How We Use Your Information
Utica Royalties uses the collected data for the following purposes:
-
To manage program registration and daily operations (e.g., organizing classes and swimming trips).
-
To ensure the safety of students during meal services and off-site activities.
-
To communicate with parents regarding schedule changes or emergencies.
-
To coordinate volunteer schedules and tasks.
-
To comply with legal and safety regulations regarding childcare and non-profit operations.
3. Protection of Children's Privacy
Given that our participants range from Kindergarten to 12th grade, we take extra care to protect the privacy of minors.
-
We do not knowingly collect personal information directly from children under 13.
-
All information regarding students must be provided by a parent or legal guardian.
-
Information regarding minors is used strictly for program participation and is never shared with third parties for marketing purposes.
4. Data Sharing and Third Parties
We do not sell, rent, or trade your personal information. We only share information with third parties when:
-
Required for safety (e.g., providing a list of participants to a swimming facility for lifeguard awareness).
-
Legally mandated by local, state, or federal authorities.
-
Necessary for processing background checks for volunteers.
5. Website Cookies and Analytics
Our website may use "cookies" to enhance user experience and analyze site traffic. These cookies do not collect personally identifiable information unless you voluntarily provide it through a form. You can choose to set your web browser to refuse cookies, though some parts of the site may not function properly as a result.
6. Your Rights and Choices
You have the right to:
-
Review the personal information we have on file for you or your child.
-
Request corrections to inaccurate data.
-
Request that we delete your information (subject to record-keeping requirements for active program participants).
7. Contact Us
If you have questions about this Privacy Policy or how your data is handled, please contact us through any of the following methods:
Utica Royalties
730 Broadway
Utica, NY 13502
Email: info@uticaroyalties.org
Phone: (315) 555-1234
Website: